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Archive for October, 2009

17
Oct

Email Management

You have probably figured out by now that email is the biggest form of business communication.  In a recent study, it was found that an average office worker receives approximately 126 email messages a day.  Think about it.  If you spend, on average just 1 minute per email, with 126 messages, you would have spent about 2 hours a day just on email.  As we continually rely on email to communicate, that number has only one way to go – and that’s up!

One simple rule for managing your inbox – Empty it every day.

When you check your mailbox at home, do you just pull out the mail you want and leave the rest in your mailbox?  I don’t think so – or hope not.  Hopefully, you take all your days mail out, take it inside and go through it while standing over the recycle bin.  You keep what you want, put it where it belongs and discard what you don’t.  So why do you leave electronic mail sitting in your electronic inbox?

Follow these simple steps to help clean out your inbox:

  1. Sort by from
  2. Delete all spam email
  3. Read and delete all personal email
  4. Sort remaining by date – oldest on top
  5. Read, delete, delegate, take immediate action, or put in a subfolder for reference
  6. What’s left should be the items that you need to take action on
  7. Decide when you are going to take action and tackle one task at a time until your inbox is empty.

Expect this process to be intimidating at first.  Depending on the amount of email sitting in your inbox, you might not want to do your cleanup all at once.  Designate certain times during the week to focus on this process.

Once you form this habit and your inbox is empty, you’ll never want to build it up again!

Have a productive week!

4
Oct

What’s It All About?

Running is one of my many passions.  I am often asked “What do you think about when you’re running”?  Well during one of my runs this past week, it dawned on me that I have failed to mention a very important aspect of being more organized, focused and productive.

Every week I write about a topic that focuses on improving productivity.  But what’s it really all about?

If you haven’t already, take the time to read the book called Chasing Daylight.  It’s a sad story but it is also an incredibly uplifting story.  It’s about a man named Eugene O’Kelly who was the CEO of KPMG, a large international accounting firm.  On June 1st, 2005 Gene was told he had a terminal illness and would probably not see the end of that year.  One of the amazing things about this story is what Gene did between June 1st and September 10th of 2005.

Whatever you do as a result of reading these blogs, I encourage you to take time to slow down and examine your life.  The goal of getting more organized is not to get the most out of life…it is to get the best out of life.  The only good reason to do any of the things that I talk about in my blogs is to get yourself in a place where you can joyfully participate in life.

Have a great week!

Karen