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Archive for January, 2010

30
Jan

Why Bother Getting Organized

A Great Idea!!

Some ideas are good; others are great.  Here are a few tests to help determine if an idea is great.

  • Would it have been a great idea 100 years ago and will it be a great idea 100 years from now?
  • Is it easy to try with little or no downside risk?
  • Does it offer a significant potential return and does it offer a quick return?
  • Are practical applications readily available and does it positively influence success in many other areas of your life or business?
  • Is it easy to understand and easy to implement?

Getting organized meets all these tests.  It should be a core strategy of any successful plan.  Not being organized is like building your business or life on an unsound foundation.  Why would anyone continue to allow disorganization to keep them from accomplishing great things in life?  Why are so many people looking for complex solutions to their problems when they haven’t tried some of the simple ones yet?  Think about it!

Instead of coming up with reasons why you can’t get organized, pick an area you’d like to improve on, search my blogs and try one idea today. You can’t say something doesn’t work until you try it – and stick with it for at least a week before saying it doesn’t work.

Be Positively Productive!

Shared by Chris Crouch, developer of the GO System.

27
Jan

So Much Fun!

I had a blast this morning as a guest on WDJC, 93.7 with David and Russell on their morning show. What great guys! Tune in and listen to them every weekday morning. Also, thanks to all the callers!

Have a productive week!

27
Jan

First Things First

“I can’t get organized because I wasn’t born with that gene”.  Sound familiar?  All too often, personalities are used as an excuse for not being able to do something.  Sure, certain personality traits may have a significant influence on your ability to become more focused, organized and productive.  It is not a matter of any particular trait being good or bad, it’s about whether the traits are a good match or a bad match for what you are trying to do.

Many people go through life totally unaware of how their personality traits influence their day-to-day actions, activities and results.  It’s not unusual for people to be totally unaware of a prominent trait that has been causing them significant problems for years.  Getting more organized, focused and productive is all about developing the right habits and behaviors but first you have to recognize what behaviors need to change.

People often think nothing of spending time, money and effort learning how to play golf, tennis, or even skiing – or in my world – spending money on a new bike, race wheels or swim lessons.  But most people spend little time, money and effort on learning to understand about their habits and behavior and how it impacts every area of their life!

If your HR department offers personality assessments, contact them and have one scheduled.  If you’ve taken one and haven’t looked at it in a while, pull it out and reread it.  Or invest in an online service.  Once you recognize what habits you need to change, it’s so much easier coming up with a plan.

Oh, one key point – first things first – work on understanding your own personality before you move on to trying to understand others.

Remember – becoming more organized, focused and productive is all about developing the right habits and behaviors and not about buying another gadget or electronic device.

Shared by Chris Crouch, developer of the GO System training course.

Have a productive week!

16
Jan

How To Delegate

Last week I talked about how to determine when you should delegate and to whom you should delegate to.  Now let’s cover how you should delegate. 

Use the following 10 Steps for Successful Delegation

  1. Clearly define the desired outcome and goals of the project. 
  2. Explain why the person was chosen
  3. Clearly identify constraints and boundaries.   
  4. Clearly define timelines and deadlines.
  5. Determine if checkpoints/scheduled updates are necessary.
  6. Clearly define a completion date.
  7. Provide adequate support and be available for assistance.  Make sure they know that you want to be made aware of any challenges and problems if they occur.
  8. Be willing to make adjustments if necessary.
  9. Ensure the success of the project/task through ongoing communication.
  10. Focus on the results.

When the delegated project/task is returned back to you, make sure that you take the time to review it thoroughly.  Only accept good quality and fully-completed work.  What you accept reflects on your standards and expectations.  If work needs to be returned for further detail, explain why, and establish new guidelines and deadlines.  When you accept work that you are not satisfied with, you’re not helping your team member grow and you’ll get frustrated and end up doing it over yourself.  When good work is returned to you, acknowledge and reward the effort.  Compliments go a long way toward building team member’s self-confidence and willingness to take on additional assignments.

To delegate effectively, choose the right tasks to delegate, identify the right person to delegate to and follow the 10 Steps to Successful Delegation.

Remember, you can delegate a task but you can’t delegate ultimate accountability.  The buck stops with you!

Good luck with your delegation!

11
Jan

Successful Delegation

Do you have the ability to delegate but don’t?  To figure out how to delegate effectively, it’s important to understand why people don’t.  Quite simply, people don’t delegate because it takes a lot of up-front effort.  You know, the “I’ll just do it myself, it’s quicker” attitude. 

While on the surface it may seem easier to just “do it yourself”, there are two key reasons to delegate a task to some one else: 

  1. By delegating, you’re making better use of your time.
  2. By meaningfully involving other people in a task, the next time a similar task comes up, it can be done much easier with less involvement from you.   

Yes, it may take some time initially to delegate, but you’ll be saving yourself more time in the long run.  Knowing when to delegate is the key.

To determine when delegating is appropriate, ask yourself these three key questions: 

  1. Is this task something that I am required to do or can someone else do it?
  2. Will this task recur in the future?
  3. Will I take the time to delegate effectively?

If you can answer yes to these questions, then it could be well worth your time up-front to delegate.

Now that you have determined that a particular task can and should be delegated, how do you pick the right person to delegate to?

To determine who to delegate to, ask yourself these three key questions: 

  1. Does this task provide an opportunity to grow and develop the person’s skills to whom you are considering delegating to?
  2. What is this person’s current workload and do they have time?
  3. Does this task fit the persons preferred work style?

Remember, don’t delegate to the first breathing body you see and don’t delegate just to get a task off your desk and onto someone else’s.  To delegate effectively, choose the right tasks to delegate, identify the right person to delegate to and delegate effectively.

Have a productive week!