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Archive for February, 2010

28
Feb

Where did the time go?

Do you really truly know how you spend your day?  When talking to people who seem to be suffering from not having enough time, I ask them “How do you spend your time?”  All too often the reply I get is “I really don’t know, but I was busy all day”. 

To really understand how you spend your time, get out a piece of paper, put today’s date on it, and right down everything you did today.  Then starting tomorrow, for one week, write down everything you do, every day – including taking a break, going to lunch, getting a cup of coffee – and put the time spent next to each activity.  At the end of the week, look for patterns and see if you can eliminate one low value activity – checking email but not doing anything with it – and replace it next week with a high value activity – starting a project that you’ve been procrastinating on.   

This activity is much like the concept of keeping track of what you eat for a week to assess your eating habits in order to change them.  But instead of checking your eating habits, you’re checking your work habits.  It truly is an eye opener!

Remember, getting more organized, focused and productive is all about habits and not gadgets. 

Have a positively productive week!

Ideas shared by Chris Crouch, developer of the GO System training course.

21
Feb

Always Running Late?

I don’t know what it was about this past week, but it seemed like I was always waiting on someone.  Why do people run late? I really feel it boils down to one thing – not allowing your self enough time to get to your destination.

Now I understand if something happens beyond your control – an accident on the freeway, a flat tire, sick child at home.   These things happen.  But the one excuse I heard over and over again this past week was “I just couldn’t get out the door on time.  I always feel rushed in the morning”.  Well, when someone says that to me, I simply have to ask “Why?”

When that question was asked, all except for one person, there really wasn’t a legitimate excuse.  If you find yourself always running late and not able to get out of the house on time in the morning, here’s a few things you can do every night to make your morning less stressful:

  1. Set you alarm clock 15 minutes a head.
  2. Get the coffee pot ready.
  3. Set the breakfast table.
  4. Have your outfit ready to put on – do not wait to iron it in the morning.
  5. Make sure everything you need to take with you in the morning is waiting for you at the door you’ll exit your house from.  (keys, purse, wallet, snacks, briefcase, gym bag, etc.)
  6. Do the same with your kids.  Have backpacks, soccer gear, gymnastics clothes, lunch money, etc. sitting by the door.
  7. Put anything you can in your car.

By taking just a few simple steps the night before, not only will you get out of the house on time in the morning, but you’ll be a lot less stressed when you get to your point of destination.  And imagine how you’ll feel when you arrive a few minutes early!

Have a positively productive week!

14
Feb

Show Me The Money!

“Show me the money!”  This is, of course, Cuba Gooding’s famous line from the movie Jerry Maguire.  Money is neither inherently good nor bad…but it serves as a powerful attention-getter for most people.

Finding out the cost of disorganization helps put the importance of getting organized in perspective for many people.  The cost is usually much higher than you think.

If you run your own business, the impact of computing the cost of disorganization will be immediate and will directly affect you.  If you work for an organization owned by someone else and the money is not coming directly out of your pocket, don’t fool yourself into thinking it doesn’t matter to you.  A lot of people have lost jobs because their employer could not survive and remain competitive with disorganized employees.

If you’re curious, click on this link.  http://www.thegosystem.com/cod_start.asp  The exercise is simple and will probably be an eye opener!

Once you’ve calculated the cost of disorganization, don’t forget to also consider some of these costs: 

  • Increased health care costs due to stress-related illnesses.  (Usually when you’re unorganized, you’re stressed).
  • Increased absenteeism
  • Increased employee turnover
  • Lost customers
  • Employee career dissatisfaction

Pick one area, get it organized and enjoy feeling more in control.

Written by Chris Crouch, developer of the GO System training course.

Be Positively Productive!

5
Feb

Is There A Better Way

Let’s talk about work overloading. Work overloading occurs when you schedule too much work in a fixed period of time.  If you think there will somehow be more time later to take care of your excessive workload, trust me, there won’t.  We only have 24 hours in a day.  That’s it.

Since you can’t get it all done, then we must come up with a way to reduce your workload.  One way, is to find ways to do your work more efficiently, thus freeing up time.  If you’re experiencing work overload, consider this option – learn to network with experts in your field.

Start off by listing at least four or five basics in your field of expertise.  Now ask yourself, who are the experts related to these basics.  It could be someone you know, some one you work with, someone who belongs to the same organizations or maybe someone who wrote a book on the topic.  Think about it for a moment.  Who would you seek out if you wanted to increase your knowledge?

This actually happened to me today.  I found an expert in the area that I was struggling with, and after just 45 minutes, we came up with a solution and I was on my way.  If I had tried to accomplish this task on my own, I can pretty much guarantee you that it would have taken me a few hours and I would not have come up with the same solution.  Not only did I get my task done but I freed up time to do other things – like writing this blog!

Some of these ideas shared by Chris Crouch, developer of the GO System.

Be Positively Productive!