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Archive for April, 2010

23
Apr

Top 10 Time Wasters – Continued

Here’s numbers 5 and 6 with specific strategies for addressing these issues:

5. Drop-in Visitors

  • Remember that you teach what you allow.  Stop teaching people to interrupt you. 
  • Remove the “bait” from your workspace (candy dishes, toys and other things that might easily attract visitors). 
  • Get a “Do Not Disturb” sign for use when you need time to focus and concentrate.
  • Rearrange your workspace furniture to help minimize interruptions.
  • Ask chronic interrupters to stop interrupting you.

6.  Poor Delegation

  • Investigate the psychological reasons for your reluctance or inability to delegate effectively.
  • Clearly articulate the details of all delegated tasks.
  • Take the time to teach others to do what you do so you can delegate the task in the future.
  • Establish and maintain an appropriate follow-up system for all delegated tasks.
  • Find people whose strengths are the opposite of yours and “barter” with them to swap selected tasks.

I’ll post 2 more next week!

Have a positively productive week!

Taken from the GO System training course, written by Chris Crouch.

18
Apr

Top 10 Time Wasters – Continued

Here’s numbers 3 and 4:

3. Poor Planning

  • Implement a sound planning process.
  • Do not start a project unless you have reasonable clarity about the objective of the project.
  • Break the project down into specific, measurable activities and assign ownership for all activities.
  • Set specific deadlines or completion dates for all critical activities.
  • Document your plan in writing.

4.  Attempting To Do Too Much

  • Investigate why you are unable or reluctant to say no to new demands on your time and energy.
  • Apply the 80/20 Principle –  80% of your results come from 20% of your efforts.
  • Learn to delegate freely and effectively.
  • Schedule flexible time into your daily routine to allow for interruptions and unexpected emergencies.
  • Develop a mental attitude that values quality instead of quantity.

I’ll post 2 more next week!

Have a positively productive week!

Taken from the GO System training course, written by Chris Crouch.

11
Apr

Top 10 Time Wasters

There are 10 issues that I consider to be huge time wasters in the work environment.  For the next 5 weeks I’ll feature 2 of them and give you suggestions for addressing these issues.

1.  Operating in a Crisis Mode

  • Implement a sound planning process.
  • Stop making new commitments and promises until you restore balance in your life.
  • Address the true cause(s) of the crisis rather than only addressing the symptoms.
  • Increase your knowledge and skill level related to the factors causing the crisis.
  • Shut down all nonessential activities until you have solved the crisis.

2.  Handling Phone Calls and E-mails

  • Stop taking any phone calls or paying attention to any e-mails for at least 20% of your workday.
  • Use only one voice mail system to capture messages from important people in your life.
  • Use only one e-mail system to capture messages from important people in your life.
  • Set up a separate e-mail address to use for filling out product applications, forms or other documents that may generate future junk mail.
  • Establish a process and develop the habit of keeping your voice mail and e-mail inboxes empty.

These are just 2 issues that might be putting limitations on your ability to become more focused, organized and productive.  I’ll post 2 more next week!

Taken from the GO System training course, written by Chris Crouch.

Have a positively productive week!

6
Apr

Speed Dump

Try this exercise:

Take 2 minutes and make a list of everything that’s on your mind of things you have to do.

How many tasks are on your list?

Now, take 20% of that number.  What is it?  Take that number of top priorities off your list and write them on a separate sheet in the order of most important.

Next, take the highest priority item and begin working on it.  Stay focused until it’s complete.  Once it’s complete or you reach a stopping point, take the next item.  Do this exercise every day to make sure you are focusing on the 20% that matters.

Here’s how it works.  Let’s say my list consisted of 20 items.  20% of 20 is 4.  I’d select the top 4 items on my list and put them in priority order – highest priority being number 1.  I’d start with that item and work my way through my top 4.

Stay focused on the things that matter and have a positively productive week!

Ideas discussed in the GO System training course, written by Chris Crouch.