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December 9, 2010

‘Tis the Season to Purge

It’s that time of year.

December is a great time to purge your files of things you no longer need. Try this simple process to develop a sense of momentum about throwing things away. You’ll end up getting a lot done in a hurry.

  1. Estimate the number of storage file locations you currently maintain. This estimate should be the actual number of individual files – not the number of filing drawers or cabinets. For example, if a two-drawer file cabinet holds 160 hanging files, that counts as 160 storage locations. 
  2. Divide the number of storage locations by the number of working days left in the year when you read this post (if you have 865 storage locations and there are 16 working days left in the year, you should come up with a number slightly higher than 54). 
  3. Round up and set a goal to go through 55 files a day (or whatever number you come up with). 
  4. Make it a priority to go through your daily allotment of files. Get rid of the files or get rid of any content you no longer need. Work fast!!

If you are like most people, after a few files you will pick up momentum and shift into a serious throw away mode. This process takes very little time and will help you get ready for a productive 2011. And you will probably have a few, “Hey, I’ve been looking all over for that” moments. Give it a try!

This same process can also be applied to your email.  Little progress each day makes for huge rewards at the end of the week!

Have a positively productive purging party!

Written by Chris Crouch, developer of the GO System.

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