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July 29, 2011

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Color Coding as a Tracking Tool

Color coding helps you find what you need when you need it. It provides a quick, easy way of seeing status, controlling assignments, and saving time when retrieving and filing paper and electronic data. This can be especially helpful when dealing with large file categories, such as clients, vendors or projects. Determine the assignments, reports, files, etc., you need to colorize and assign a specific color to each grouping. For example, you could assign blue for customer categories, green for financials, yellow for vendors and orange for forms.

If you report to more than one manager or support more than one person, you can also use color coding to easily recognize documents from each. For example, you could assign green to the finance manager, red to the facilities manager and so on. This will make it easy to quickly recognize their work—even from a distance.

Keep your use of colors consistent throughout all filing areas of e-mails, electronic and paper files.

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