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November 3, 2014

Five Steps for Getting Things Done

  1. Stop doing everything. Are you familiar with the Pareto Principle? It states that 20% of your actions produce 80% of the results you need. Focus on the 20% that delivers the most impact, not on the 80% that delivers very little. See my blog post How to Use the Pareto Principle for Productivity.shutterstock_118476445Take small steps. You can’t cross the street in one step; it takes a series of small steps to get from one corner to the next. When faced with large or challenging tasks, identify the smaller steps you need to take to achieve the larger goal.
  2. Bundle routine activities. Consider making phone calls, doing Internet research, and filing in a single session. The more you concentrate on one type of activity at one time, you accomplish each task faster and more efficiently.
  3. Read between the gaps. Always carry a To-Read folder—either paper or electronic—for documents you need to read, but don’t have time to read in the office. When waiting for meetings to start or when on public transportation, pull out your folder and start reading.
  4. Leverage the power of delegation. Delegation is a great investment of your time. It frees you to focus on the 20% of activities that only you can perform. See my blog post Delegate for Results for more information.

Start implementing one of these steps, make it a habit, and then work on another one. Soon you will be more positively productive and satisfied with your accomplishments.


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