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May 21, 2017

Avoid Productivity Pitfalls

Being successful requires you to produce the results you need, meet deadlines, juggle conflicting priorities, and lead your team. Despite your best efforts, however, sometimes you are sidetracked. Productivity pitfalls are everywhere, and you may not even know you have stepped into one until you find yourself losing productivity. Here are some common pitfalls to watch out for.

  • Not allowing enough time for a task. Most people underestimate the amount of time a task will take. Even routine matters that come up every month can take longer than expected, especially if you need to rely on others for input. A good rule is to take your initial estimate and up it by 50 percent.
  • Allowing distractions and interruptions. These are the twin demons that quickly lower your productivity without you being aware it’s happening. The key is to eliminate them before they happen. Try turning off your phone or email notification part of the day so you have uninterrupted time to focus on high priority activities. Refuse to let yourself be interrupted. Ask people to postpone routine matters and set aside time each day to deal with them.
  • Lack of focusing on priorities. Establishing priorities and knowing your most important activities allows you to be positively productive. Set aside time each week to review what needs to be done and decide which activities are most important. Use your calendar to schedule time to focus on these top priorities in 30- or 60-minute blocks of time.

Being positively productive is easier when you are on the lookout for hidden traps that drain your ability to produce results. See my blog post Your Habits Can Make or Break Productivity for more information.

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