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Posts from the ‘Uncategorized’ Category

17
Feb

When You’re Just Too Tired to Work…

Let’s face it, some days you’re just too tired to get anything done. Maybe you partied a bit too much the night before, or you were up with a sick child, or the neighbors kept you up with their loud music. Whatever the reason, you still have to drag yourself into the office.

How do you get anything done when all you want is a nap?

  • Kick off the day with a healthy breakfast.Avoid sugar, carbs, and the fast food drive-thru that can spike your blood sugar. The quick boost of energy you get right away won’t stay with you and when it’s gone, your energy will crash. Instead, power up with proteins and fiber, like oatmeal with milk or eggs and multi-grain toast.
  • Yes, I know, you’re tired!I’m not telling you to hit the gym, but a brisk ten-minute walk can boost your oxygen intake, get the blood flowing, and energize you. Also see my blog post Sitting Is Bad for Productivity and Your Health.
  • Drink water, not coffee.While you might reach for the coffee pot and down a few cups to pick you up, coffee dehydrates you and can make you feel more tired if you drink too much. Switch to water to for a better, more hydrating pick-me-up.

The best cure, of course, is a good night’s sleep. If you experience insomnia frequently, a trip to your doctor is probably a good idea.

8
Feb

How to Handle Office Bullies

Bullies aren’t found just in schools, on playgrounds, and online. There are bullies in offices everywhere. Adult bullies can be sneakier and less obvious than their child and teen counterparts, but their actions are just as harmful to people and productivity.

Bullying behavior in the workplace includes:

  • Withholding information or resources that people need.
  • Spreading hurtful and/or insulting rumors and gossip.
  • Humiliating and disrespecting people in public.
  • Being hypercritical and negative toward a specific person.
  • Undermining a person with management and their team.
  • Isolating and blatantly ignoring a person.

Bullying behavior must be addressed and handled because it can destroy a person’s self-esteem and confidence and will erode morale, motivation, and productivity in the office. Here are some tips to help you handle this challenge:

  • Take action as soon as you become aware of the bullying. Delay can make the situation worse.
  • Research the situation. You need facts to ensure that bullying is really occurring.
  • Consider the sources of anecdotal reports. The interests and agendas of the people who give you evidence can color their interpretations.
  • Be completely fair, reasonable, and objective!
  • Document the bullying behavior and its consequences to both the person being bullied and to the work environment.

If you discover that bullying is occurring, follow your company’s policies and procedures for taking corrective action and ask for assistance from your HR department.

See my blog post The Dangers of Office Gossip for more information.

 

3
Feb

Does Positivity at Work Really Make a Difference?

It does, according to Shawn Achor, author of The Happiness Advantage: The Seven Principles of Positive Psychology that Fuel Success and Performance at Work (Crown Business, 2010). Based on his research and the happiness course he helped design at Harvard University, your positive attitude as a manager is a critical factor in how positive, productive, and happy your team is. One easy way of demonstrating a positive attitude is to notice the little things people do and show gratitude for them.

Managers who have the attitude of “Why praise people who are doing what they are paid to do” often have teams that do the bare minimum required. Some employees, however, will not have an opportunity to go above and beyond their normal job duties and achieve something amazing, so they are often overlooked and overshadowed by the team stars. When managers notice small accomplishments that typically go unrecognized, they can create a motivating workplace where all team members are stars in their own way.

By focusing on small wins, like finishing a report with no errors, and giving the employee a quick “thank you for a good job well done,” you motivate them to continue to deliver quality results and bepositively productive. By spreading recognition and praise, your employees will be happier at work and will be more productive. Your entire team will benefit.

 

27
Jan

Communicate for Results

Part 4 of 4 

Your ability to communicate your expectations, give effective feedback, and make successful delegations are fundamental to creating an accountable staff that ispositively productive.  Communication and accountability go together and both are necessary for good leadership. Today, many managers and employees rely so heavily on technology, using e-mail and texting, that communication has become impersonal and, to a certain degree, ineffective and unproductive. While e-mail and texting make communication faster, they can interfere with your ability to create accountability.

  • Take time to listen to your team. When you truly listen to someone, you pay attention to him or her without distractions or interruptions. This demonstrates your respect for the person, makes them feel heard and understood, and deepens your connection with them. (More information in my blog post Three Key Listening Skills.
  • Be open with people and create a safe environment.  Let your employees know that it is safe for them to express their ideas, give their opinions, and propose solutions to problems.
  • Avoid interrupting. You want to concentrate on what the person is saying, not formulate your response. Interrupting someone is rude behavior and shows a lack of respect for the other person.
  • Show your interest. Nod occasionally, smile, ask good questions that show you are listening, and keep your posture open and inviting.
  • Watch for body language. Body language says more than your words say. Use an open, inviting stance and maintain good eye contact with the person. Make sure your body language agrees with what you are saying. You can see how effectively you are communicating by reading the other person’s body language. If it looks as if they are resisting you by pulling away, avoiding eye contact, or appearing bored, ask a question to bring them into the conversation.
  • Walk the line. This is a valuable tool for creating connections with your staff. Get out of your office and walk around. Stop to chat with your staff. Show them that you are a leader who cares about them as people, not just employees.
  • Meet one-on-one with employees. In-person meetings are necessary for creating an accountable environment. Employees need to know that they have to show up and deliver results.

Using the SOAR Formula, (See Part 1 of this series for more information) making successful delegated assignments, and motivating employees all rely on effective communication. This four-part formula is your solution to developing an accountable staff that is positively productive in 2019 and the years to come.

 

18
Jan

Delegate for Results

Part 3 of 4

Delegation not only gives you more time, it can be used to develop a more accountable, more skilled staff. Even though I’ve written a lot about delegation, it still comes up in my workshops and training programs. It seems to be a topic people are always interested in and need help with.

Delegation is a powerful tool for leveraging your time; you use it to get more done with less effort. It also is a tool for developing employees and creating a more accountable team. When you delegate, you turn over the hands-on performance of an assignment or task to someone else. The keys to successful delegation are:

  • Identify what can be delegated. Focus on activities you currently do but don’t have to do yourself. By delegating these types of activities, you free up time to work on tasks that only you can perform and need to focus on.
  • Choose the right employee for the delegation. Match the employee’s skills with those needed for the project; however, you also want to help employees stretch and grow. Give them worthwhile tasks that allow them to enhance their skills and learn new ones. Remember, the more you develop you staff, the more you and your team will be positively productive.
  • Set the employee up for success. Be willing to invest time and effort in training the employee, so he or she can perform the new task successfully. This can be an investment of both time and money, but it is an investment that definitely pays dividends later when the employee can handle the assignment independently, and you have more time to work on other, more important work.
  • Make the employee accountable for delivering results.Check in with the employee regularly to assess progress, but avoid the temptation to micro-manage him or her. (See my blog post Don’t Be a Helicopter Manager.) When you want to foster accountability, you need to demonstrate that you trust your employees to do the job. Give regular feedback using the SOAR Formula (link to other post).

Effective delegation is a cornerstone of creating an accountable staff. You can read more about successful delegation in my blog post How to Delegate.

Come back next week for Part 4 of my Creating Accountability series and discover tools for using delegation to create accountability.

 

11
Jan

Motivate Employees for Results

Part 2 or 4

Continuing my series on Creating Accountability, today’s post is all about motivation. Let me start by stating that you cannot motivate someone to take action; you can only create an environment that supports motivation. How? Here are some quick tips to create a motivating workplace.

  1. Stop thinking that you can motivate with money. Sure, it perks people up for a while, but it’s a short-term solution.
  2. Find ways to tell your employees that they make a difference in the success of the team and the department. You can easily do this by acknowledging their efforts with personal notes or mentions at staff meeting.
  3. Give employees the opportunity to learn new skills through in-person training programs, e-learning programs, and conferences.
  4. Use the SOAR Formula for feedback that produces results. (See last week’s blog Help Your Employees SOAR in 2019!)
  5. Find out what motivates your staff by asking them! Use anonymous online surveys or have a candid conversation with your employees.
  6. Surprise employees with ad hoc rewards, such as gift cards, time off with pay, or another cost-effective way of encouraging positive performance.
  7. Take generational differences into account. Generally, older employees (Traditionals and Baby Boomers) prefer tangible rewards, public recognition, and promotions. Generation X prefers flexibility in scheduling, rewards that foster work-life balance, and high-tech tools. Generation Y wants everything to be fun, fast, and high tech. Reward the youngest generation with opportunities to work with older, more experienced team members on exciting projects. (For more information on generational differences, see my blog post Bridge the Generation Gap and my e-book Leading 4 Generations.

Start to create a motivating environment by giving regular, encouraging feedback and using a variety of tools to recognize your team. You will gain a more motivated, more accountable team that is positively productive.

Come back next week for Part 3 of my Creating Accountability series and discover tools for using delegation to create accountability.

4
Jan

Help Your Employees SOAR in 2019!

Part 1 of 4

With this post, I am kicking off a four-part series on Creating Accountability, which I believe is the cornerstone of all successful teams. Now is the time to create the systems and processes you need to help your employees and your organization succeed in the New Year. I want to start with using feedback to help your employees SOAR.

When employees clearly understand your expectations for quality, deliverables, deadlines, performance standards, and measures, you can help them:

  • Be more productive.
  • Meet organizational goals more easily.
  • Develop new strengths and enhance existing ones.
  • Increase their self-confidence and competence.
  • Demonstrate that you value them and their contributions.
  • Motivate them to strive for greater performance.
  • Correct behavior that is inappropriate or inconsistent with your expectations.

Here’s how SOAR works:

  1. S = State the specific behavior you are going to address. Be objective and factual, and avoid turning your interpretations into facts.
  2. O = Outline what you are feeling about the situation, the behavior, or its impactand help the employee understand the effect of the behavior.
  3. A = Address the new, replacement behavior you want and your expectations for change. Focus on the preferred action and be clear and specific about your expectations so there are no misunderstandings.
  4. R = Reaffirm understanding and end on a positive note. Make sure the employee understands what is expected by asking for affirmation. If there is any hesitation on the employee’s part, restate your expectations for the new behavior.

Start the year off by helping your employees SOAR. The SOAR Formula can help you give the right kind of feedback in the right way to produce the right result—the new behavior you are looking for.

Feedback is one of the most powerful tools for building a motivated, productive staff. When employees understand what you expect, when you send clear messages about how well they are performing, and when they see that you are invested in helping them improve, you gain their respect and trust. When you use this Formula for improvement, your team will SOAR in the New Year!

Check out our leadership course, Lead4Results, for more information!

Come back next week for Part 2 of my Creating Accountability series and discover tools to motivate employees!

31
Dec

Focus on Results

Focus is necessary if you want to excel in any activity, be positively productive, and achieve the results you need, but focusing at work can be challenging. Here are some tips to make focusing easier.

  • Be proactive about interruptions. When you are interrupted, it takes up to 20 minutes to regain your focus. Be assertive when someone tries to interrupt you. Tell them politely that you cannot be disturbed now and will contact them at a specific, later time. If necessary, move to an unoccupied office or conference room and close the door. See my blog post Take Charge of Interruptions.
  • Be prepared to work. Set an appointment on your calendar to work on a critical activity and add a 15-minute notification. When you hear the notification, immediately stop what you are doing and gather everything you will need for the scheduled activity. Turn on your voicemail messaging and out-of-office email responder, stating when you will be available to reply. At the appointed time, focus solely on the scheduled activity without interruption
  • Take breaks. Intense focus is good for only about 50 to 60 minutes before it is depleted. Set a timer to remind you to stop working and move for about 5 minutes. Get out of the office, stretch, grab a snack or drink. When you return to your desk, you will be ready for another round of focused activity.

The ability to focus is a critical factor in being positively productive and getting things done. Practice focusing for a set amount of time each day, and you will see dramatic results in what you achieve.

21
Dec

Happy Holidays!

I wish you, your family and your employees a happy, healthy, prosperous holiday season and new year!

 

13
Dec

Brush Up Your Leadership Skills in 2019

Improving leadership skills should be an ongoing activity since by devoting time to enhance your skills, you improve your career potential. Remember to develop the leadership skills of your staff, too. As we move into 2019, consider starting a book club where every team member reads and discusses a book or listens to an audio, YouTube video, or podcast series. Consider offering or taking a training program that improves key leadership skills for both you and your staff.

Here are some key skills to focus on in the coming year.

  • Emotional intelligence. Leadership isn’t commanding others; it’s inspiring them to achieve more than they thought possible. Emotional intelligence helps you create a supportive, encouraging environment so that others are eager to follow and emulate you.
  • Listening and assertiveness are key skills that serve you in all aspects of your life, but they are especially important for effective leadership. See my blog post Reduce Barriers to Listening.
  • Decision making. People look to leaders when hard decisions need to be made. Honing this skill enables you to be a more effective risk taker, to look for and apply creative solutions, and to lead your organization in the right direction.
  • Team building. Teams are the lifeblood of the organization, producing the results needed for success. The ability to form, manage, and motivate teams can help you get the results you need. (Look for my newest program “Building High-Performance Teams” in 2019!)
  • Like it or hate it, networking is a major factor in long-term career success. Whom you know—and who knows you—can expand your pool of resources for finding answers to questions, gaining advice from peers and other experts, and discovering advancement opportunities. See my blog post Networking Made Easy.

Developing leadership skills is a year-round activity, and I can help you with several programs that focus on different aspects of leadership. See them all at www.organize4results.com.