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Posts tagged ‘Priorities’


Fast Isn’t Always Best

Often, frantic motion is confused with constructive action.  Yes, you’re busy, but what are you really doing?  Working faster isn’t necessarily better.  In fact, the faster you work, the more you leave yourself open to errors. The key is not working faster; the key is working on the right things. You do this by using the 80/20 Rule or Pareto Principle. 

The 80/20 Rule says that most of your results come from a small portion of your actual work. If you spend too much time and energy doing things that are not very important, you cannot be positively productive, even if you are working as fast as you can!  

Which activities support your highest priorities and produce the greatest results? Focus your energy on those activities. See my blog post What Are Your Three Top Priorities? for some tips on choosing your top three priorities for the day. They represent the best use of your time and ensure the Pareto Principle works for you!


What are your three top priorities?

Do you know what your three top priorities are for the day?  The things you most need to accomplish today?  These should take precedent over everything else. However, we all know that fires come up throughout the day, interruptions through phone calls and email and people dropping by, new demands that will push the best-laid plans aside. If you put off doing your most important things until later in the day – guess what?  They probably won’t get done.

Try to get all three of your top  priorities done before moving on to anything else.  If you can do that, you’ll build momentum and your day will be positively productive!


Speed Dump

Try this exercise:

Take 2 minutes and make a list of everything that’s on your mind of things you have to do.

How many tasks are on your list?

Now, take 20% of that number.  What is it?  Take that number of top priorities off your list and write them on a separate sheet in the order of most important.

Next, take the highest priority item and begin working on it.  Stay focused until it’s complete.  Once it’s complete or you reach a stopping point, take the next item.  Do this exercise every day to make sure you are focusing on the 20% that matters.

Here’s how it works.  Let’s say my list consisted of 20 items.  20% of 20 is 4.  I’d select the top 4 items on my list and put them in priority order – highest priority being number 1.  I’d start with that item and work my way through my top 4.

Stay focused on the things that matter and have a positively productive week!

Ideas discussed in the GO System training course, written by Chris Crouch.